Opportunity Information: Apply for P19AS00024
The grant opportunity titled "Go Digital - Make digital images accessible to Park Staff and the Public" (Funding Opportunity Number P19AS00024) is a National Park Service cooperative agreement focused on improving access to and long-term management of a large collection of digital images held by Chaco Culture National Historic Park (CHCU), specifically within the park's Division of Interpretation. The overall purpose is to turn an existing but unwieldy archive of digital files into a well-organized, searchable, and sustainable resource that can be used more easily by park staff and, where appropriate, made available to the public through an official National Park Service platform.
The project has two main goals. First, it aims to assess and systematically organize more than 16,000 existing CHCU digital image files, create appropriate metadata for those files, and prepare as many of them as funding will allow for upload into NPGallery, the National Park Service's digital asset management system. This part of the work is essentially about triage and preparation: reviewing what exists, determining what is worth keeping, and bringing retained images up to a consistent standard so they can be ingested into NPGallery and discovered and reused efficiently. As part of that process, the project also includes culling files described as unused or "orphan" images, meaning images that have no clear value, purpose, or connection to interpretive or archival needs. The intent is to reduce clutter and prevent low-value or unidentifiable material from consuming staff time and storage space.
Second, the opportunity requires development of a practical digital image management plan that park staff can implement without needing outside experts after the project ends. Rather than being a generic policy document, the plan is meant to be grounded in the real procedures tested and refined during the assessment and organization phase. In other words, the grant is designed not only to complete a one-time clean-up and upload effort, but also to leave the park with a repeatable workflow for handling images going forward, including how images should be named, described, stored, selected for publication, and prepared for entry into NPGallery. This emphasis on creating an operational plan is aimed at ensuring that improvements to accessibility and organization are maintained over time and do not degrade once the funded work is complete.
Administratively, this is a discretionary funding opportunity offered by the U.S. Department of the Interior, National Park Service, under the Natural Resources funding activity category, with CFDA number 15.945. The funding instrument is a cooperative agreement, which typically indicates that the National Park Service expects to have substantial involvement in the project as it is carried out, often through collaboration, shared decision-making, or ongoing technical input. Eligibility is limited to public and state-controlled institutions of higher education, positioning universities and similar institutions as the intended partners to perform the work in coordination with the park.
The opportunity was created on February 8, 2019, with an original closing date of February 17, 2019. The award ceiling is $60,121, and the National Park Service anticipated making one award. Overall, the grant is structured as a targeted, single-award effort to convert a large and potentially inconsistent collection of interpretive digital images into an organized and metadata-rich archive ready for NPGallery, while simultaneously establishing a clear, staff-friendly management plan so the park can sustain the improvements and continue making images accessible to staff and the public.Apply for P19AS00024
- The Department of the Interior, National Park Service in the natural resources sector is offering a public funding opportunity titled "Go Digital-Make digital images accessible to Park Staff and the Public" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.945.
- This funding opportunity was created on Feb 08, 2019.
- Applicants must submit their applications by Feb 17, 2019. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $60,121.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education.
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Frequently Asked Questions (FAQs)
What is the "Go Digital - Make digital images accessible to Park Staff and the Public" opportunity?
It is a National Park Service (NPS) discretionary funding opportunity (Funding Opportunity Number P19AS00024) issued as a cooperative agreement. The project focuses on improving access to, and long-term management of, a large collection of digital images held by Chaco Culture National Historic Park (CHCU), specifically within the park's Division of Interpretation.
Which park and office does this project focus on?
The work centers on Chaco Culture National Historic Park (CHCU) and targets the park's Division of Interpretation, where the digital image collection is held and used for interpretive and related purposes.
What problem is the grant trying to solve?
The grant is intended to turn an existing but unwieldy archive of digital image files into a well-organized, searchable, and sustainable resource. The aim is to make images easier for park staff to find and use, and, where appropriate, to make images available to the public through an official NPS platform.
What are the main goals of the project?
The project has two main goals: (1) assess and systematically organize a collection of more than 16,000 existing CHCU digital image files, create appropriate metadata, and prepare as many as funding allows for upload into NPGallery; and (2) develop a practical digital image management plan that CHCU staff can carry out after the project ends without needing outside experts.
About how many digital image files are involved?
The project scope includes more than 16,000 existing CHCU digital image files.
What does "assess and systematically organize" mean in this context?
Based on the opportunity description, this phase is described as triage and preparation. It involves reviewing what exists, determining what is worth keeping, organizing retained images, and bringing them up to a consistent standard so they can be ingested into NPGallery and discovered and reused more efficiently.
Is metadata creation part of the required work?
Yes. The opportunity specifically calls for creating appropriate metadata for the image files as part of organizing and preparing them for upload into NPGallery.
What is NPGallery and how does it relate to this grant?
NPGallery is described as the National Park Service's digital asset management system. The project includes preparing images (as many as funding allows) for upload into NPGallery so they can be managed, discovered, and reused more efficiently.
Does the grant require uploading every image into NPGallery?
No. The description indicates the project will prepare "as many of them as funding will allow" for upload into NPGallery, which implies not all images are required to be uploaded under the award ceiling and scope.
What happens to unused or "orphan" images?
The opportunity includes culling files described as unused or "orphan" images, meaning images with no clear value, purpose, or connection to interpretive or archival needs. The stated intent is to reduce clutter and prevent low-value or unidentifiable material from consuming staff time and storage space.
Is the project only about cleaning up files once, or is there a long-term component?
It includes a long-term component. In addition to the assessment/organization and preparation for NPGallery, the project must produce a practical digital image management plan that staff can implement after the project ends. The emphasis is on sustaining improvements over time rather than completing a one-time clean-up.
What is the required digital image management plan expected to be like?
The plan is meant to be practical and staff-friendly, not a generic policy document. It should be grounded in the real procedures tested and refined during the assessment and organization phase, resulting in a repeatable workflow for ongoing image management.
What topics should the management plan cover?
The opportunity states the plan should support a repeatable workflow for handling images going forward, including how images should be named, described, stored, selected for publication, and prepared for entry into NPGallery.
Who should be able to carry out the plan after the project ends?
CHCU park staff should be able to implement the plan without needing outside experts after the project concludes.
What type of funding opportunity is this?
It is a discretionary funding opportunity offered by the U.S. Department of the Interior, National Park Service.
What is the funding instrument and what does that imply?
The instrument is a cooperative agreement. The description notes that a cooperative agreement typically indicates the National Park Service expects substantial involvement in the project as it is carried out, such as collaboration, shared decision-making, or ongoing technical input.
What is the funding activity category and CFDA number?
The funding activity category is Natural Resources, and the CFDA number listed is 15.945.
Who is eligible to apply?
Eligibility is limited to public and state-controlled institutions of higher education, such as universities and similar institutions, which are positioned as the intended partners to perform the work in coordination with the park.
How many awards did NPS anticipate making?
The opportunity indicated that the National Park Service anticipated making one award.
What is the maximum award amount?
The award ceiling is $60,121.
When was the opportunity created and when did it close?
The opportunity was created on February 8, 2019, with an original closing date of February 17, 2019.
What is the overall purpose of the project in plain terms?
Overall, it is a targeted effort to convert a large and potentially inconsistent collection of interpretive digital images into an organized, metadata-rich archive that is ready for NPGallery, while also leaving CHCU with a clear, repeatable workflow so the improvements remain in place and images stay accessible to staff and, where appropriate, the public.
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